Data Entry/Office Assistant
General Purpose
To enter data from various source documents into the computer system for storage, processing and data management purposes.
Main Job Tasks, Duties and Responsibilities
- Prepare, compile and sort documents for data entry
- Check source documents for accuracy
- Verify data and correct data where necessary
- Obtain further information for incomplete documents
- Update data and delete unnecessary files
- Combine and rearrange data from source documents where required
- Enter data from source documents into prescribed computer database, files and forms
- Transcribe information into required electronic format
- Scan documents into document management systems or databases
- Check completed work for accuracy
- Store completed documents in designated locations
- Maintain logbooks or records of activities and tasks
- Respond to requests for information and access relevant files
- Print information when required
- Comply with data integrity and security policies
- Maintain own office equipment and stationery supplies
Education and Experience
- High school diploma
- Formal computer training an advantage
- Proficient in relevant computer applications such as MS Office
- Accurate keyboard skills and proven ability to enter data at the required speed
- Knowledge of correct spelling, grammar and punctuation
- Knowledge of clerical and administrative procedures
Key Competencies and Skills
- Planning and organizing
- Information collection and management
- Problem solving
- Attention to detail
- Decision making skills
- Communication skills
- Confidentiality
- Ability to work under pressure